FAQ

Why should Document Scanning Company do our scanning for us?
Document Scanning Company is a leading professional scanning bureau with highly skilled staff with over 20 years of experience in document scanning & management. We continuously strive to offer our clients the best in affordable document scanning, assuring the highest quality, accuracy and confidentially throughout our dealings with you. Our customer testimonies complement the highly rated and reputable Services that we deliver.

Why should I scan my documents?
There are many reasons for having your document scanned. First, you can fit over 10,000 black and white images (pages) onto one compact disc (CD). This allows you to easily store and transport your files that are on your CD, laptop, or server and gain instant access to them over the internet. In PDF format, your documents can be made secure so that they cannot be changed or printed.
Your documents can be made fully searchable or bookmarked. This is very helpful in locating text/documents within a large file in seconds. You can also free your storage spaces, as scan documents are legally acceptable evidence to archive and replace your original physical documents. Implementing ‘Remote Service Access’ will allow all your documents to be accessible by many authorised staff at the same time even if they are in different locations.

How much does it cost?
Document Scanning Company has very affordable prices for your company. Why not compare our prices with our competitors. Contact us and we will put together a price quote for you, or simply complete the online quote master for an instant price.

Why Outsource?
Outsourcing your document scanning is an easy, reliable and hassle free service to adopt. Not only will your business save costs of capital investment and maintenance but you also will have no additional staffing or ongoing labour costs to deal with. As we have been specialising in document scanning and management for years you can rest assure that your document will be always accessible, accurate and confidential.

I do not have huge amounts of paper, just a few folders that I would like to get rid of. Is Document Scanning Company able to help?
Document Scanning Company has no minimum quantity policy. We would be happy to scan any number of documents for you.

What is Document Management?
Document Management involves managing documents at all the stages from the PDF documents being created and digitally stored to the original paper based documents being archived or destroyed confidentially.

What is an Electronic Document Management System (EDMS)?
An Electronic Document Management System (EDMS) is where your scanned document is electronically saved on the database. Most EDMS use the server to store the scanned documents.EDMS allows for fast retrieval of your documents through an indexing system or search engines. Read more on our Google style search service.

I do not have an Electronic Document Management System in place and I have a lot of papers everywhere. Can Document Scanning Company help?
Document Scanning Company can produce CDs for you containing all your documents. From the CD you can view and retrieve your documents quickly and easily either on your own PC or your on your in-house company network.

Is document management the same as document scanning, document imaging and data capture?
No. Document imaging,document scanning and data capture is a method of converting a document such as a paper document, microfilm or microfiche, into an electronic format.
Document management involves the storage and retrieval of documents and helps with information management within an organisation.

Can you scan any size paper and of poor quality document? Document Scanning Company has the latest technology in scanning documents from stamp size to A0 drawings. The documents can be of black and white or of any multitude of colours, regardless of its condition, age or quality.

I have a regular flow of small quantities of documents. Can the Document Scanning Company provide continuous quantities of documents? FT Documents Scanning have unmarked vehicles that are constantly on the road collecting and delivering scanning orders. Regular collections are one of the flexible Services that we provide.

How do you deal with sensitive documents, which cannot leave our building? Our friendly and experienced representative will initially visit you to discuss your requirements. Thereafter a qualified specialist will set up the equipment and software to scan your documents at your proposed site.

Do you scan books? Yes. Document Scanning Company provides Services to many book companies and journalists. Our array of equipment means we can scan books, magazines, and newspapers and have them converted to a MS-Word file. Click to see a sample http://www.andreathompson.org.uk/
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What is an online Document Management System? An online document management system is also referred to as a web based document management system. It is where an electronic document can be accessed via the Internet. The benefit of having an online document management system is that your documents can to be accessed instantly and securely from anywhere in the world.

Why should I use an Electronic Document Management System? The benefit of using an electronic document management system goes beyond the simple cost benefit of faster retrieval times and smaller physical storage spaces. Electronic Document management systems also offer extra benefits such as efficiency of workflow and information management. This is discussed in more detail in our document management section.

Is there a Document Management Return on Investment Analysis? Document Scanning Company has prepared a Document Management Return on Analysis (ROI) tool to help demonstrate the cost benefits of document management systems to your organisation.

What document management software is available? Document Scanning Company uses document management software, which manages everything from the moment your documents arrive to be scanned through to the point when they are uploaded into a document management system. It is suitable for use within all environments from large scanning bureau to small office environments. For more information on our document management software, call Jacky.